Room Layouts with Cvent Event Diagramming Tool
Cvent Event Diagramming is used in our organization to create floorplans and mapping of events. It is an easy tool to assist with seating …
Starting at $199 per month billed annually
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What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting…
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Pricing
ESSENTIAL
$0
Cloud
PROFESSIONAL
$199
Cloud
per month billed annually
CUSTOM PACKAGE
Contact
Cloud
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.socialtables.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $199 per month billed annually
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Cvent Event Diagramming?
Cvent Event Diagramming (Social Tables) is a software application that allows event planners and properties to work together online. Cvent's cloud-based hospitality software positions event properties to increase sales and work more collaboratively and efficiently with their event, and meeting customers. The vendor boasts over 175,000 unique users who rely on Social Tables and state that over 4 million events have been planned within the platform.
Cvent Event Diagramming Features
- Supported: Showcase a space: Sell the vision of the space with accurate floor plans and differentiating details planners need to know.
- Supported: Create custom diagrams fast: Provide a personalized experience and save time with templates, favorites, and customizable objects.
- Supported: Collaborate in real-time: Strengthen relationships by inviting clients or vendors to watch and comment as changes are made on diagrams they can see.
Cvent Event Diagramming Screenshots
Cvent Event Diagramming Competitors
Cvent Event Diagramming Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | English, French, Portuguese, Spanish |
Frequently Asked Questions
Cvent Event Diagramming starts at $199.
AutoCAD, Amadeus Sales & Event Management, and Room Viewer are common alternatives for Cvent Event Diagramming.
Reviewers rate Mobile Application highest, with a score of 6.7.
The most common users of Cvent Event Diagramming are from Mid-sized Companies (51-1,000 employees).
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TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Cvent Social Tables has been widely used by event planners and designers looking to accurately design and visualize the space needed for their events. With its user-friendly interface and accurate dimensions, users have utilized the software to check layouts, arrange buffet tables, sponsor booths, and more before their events. It has proven especially valuable in situations where social distancing is required, as it allows event planners to create visual seating plans and layouts that adhere to health and safety guidelines. The program facilitates seamless organization of event floor plans across departments, making diagramming and layout tasks much easier. Not only does it save time by eliminating manual seating chart processes for large events, but it also improves communication with attendees through features such as exporting reports and importing data to CRM systems. By providing professional diagrams and allowing control over room layouts, Cvent Social Tables eliminates the need for outsourcing and offers a more convenient alternative to other programs. It has become a preferred choice for event planners, hotel contacts, third-party planning companies, and vendors alike due to its ability to streamline event planning processes and improve the overall attendee experience.
User Interface: Many users have praised the user interface of the software, describing it as seamless, aesthetically pleasing, and highly functional. Several reviewers have mentioned that they found the interface to be intuitive and easy to navigate, even for inexperienced planners.
Rich Features: Numerous users appreciated the well-developed features of the software. They stated that the developers clearly understand event planning and conference centers. Many reviewers liked the rich inventory of equipment and features that can be added to floor plans, as well as the tools provided to communicate and track space needs. Some users felt that this extensive range of features set this software apart from others in the market.
Seamless Collaboration: The collaboration feature is one of the favorite aspects of this software for many users. They find it easy to work with meeting planners and show them changes in real-time. This collaborative aspect enhances communication efficiency between teams, making event planning a smoother process overall.
Cons:
- Limited customization options: Some users have expressed frustration with the inability to customize standard equipment features, such as setting a standard podium size. Additionally, they have mentioned the lack of a note feature for updated layouts being emailed back and forth.
- Integration and compatibility issues: Several reviewers have mentioned difficulties in integrating with other events platforms like EMS and suggested automatic linking of maps to Reservations in booking software. Furthermore, some users have found the software's integration with CVENT's platform to be convoluted.
- User interface and performance concerns: Users have reported that the support provided by Social Tables is subpar. They also noted occasional lagging of the software, which could be attributed either to their internet connection or the program itself. In addition, there were mentions of freezing or errors occurring while using the software, along with slower response times on mobile devices.
Users commonly recommend the following actions when using Social Tables:
-
Try out the software for free and upgrade for more features. Users suggest taking advantage of the free trial period to get a feel for the software's capabilities before deciding to upgrade for additional features.
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Utilize demo and try with own space and furniture. It is highly recommended to request a demonstration of the software and try it with your own venue space and furniture to assess its suitability and ease of use.
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Combine with other event management tools. Users advise combining Social Tables with another event management tool for a more comprehensive event planning experience. They specifically mention using it in conjunction with Social Tables for improved diagrams and layouts.
These recommendations indicate that users find value in trying out the software, utilizing demos, and integrating it with other tools to enhance their event planning capabilities.
Attribute Ratings
Reviews
(1-25 of 35)Companies can't remove reviews or game the system. Here's why
September 25, 2023
G2 - Cvent Event Diagrarmming statistics
I use the Cvent Event Diagramming tool to show the set up crew exactly how the event needs to be set up. It is a powerful tool so nothing is misunderstood and everything cal fall into place where it should be. The changes are easy to make and you can share the floor plan with clients, cres, and catering.
- 3d floor planning
- setting of difficult floor plants
- understanding what is needed
- more items to add to the floor plan
September 12, 2023
Enhance your sale - easy to use!
Cvent Event Diagramming/Social Tables is a necessary tool to help planners plan their event in your hotel.
- Virtual Tour
- Precise Setup
- Various Diagram export options
- A way to set the front of the room so the chairs and tables face the right direction. This is helpful as we can use meeting spaces in different ways.
- Auto Preview
Cvent Event Diagramming is an intuitive program that helps bring the room set-up to life. I appreciate having this tool to show my vendors and hotel contact the vision of how I would like the room set-up. I also like the ability to give them access so they can collaborate with me and help design the room layout.
- Visual & Collaboration Tool
- Ability to easily search venues and room, and download them into my account.
March 15, 2022
Helpful Visuals
Score 10 out of 10
Vetted Review
Verified User
This product has helped us sketch out what our needs will be with a venue and how we can best design an event to be successful for us, our colleagues, and our partners and attendees. Being able to have a visual tool in event planning is hugely helpful and valuable to a successful event and experience for attendees.
- Visual tool for diagramming
- Allows us to show our business partners how things will look
- Allows us to identify issues with a space before arriving onsite
- There's a little bit of a learning curve
December 19, 2021
Great event planning tool!
Score 9 out of 10
Vetted Review
Verified User
I used Cvent Event Diagramming to create floor plans for events. We used it to make sure the layout was accurate and proportional, and that we could fit the necessary furniture and technology into the room when fully occupied. I like that you can accurately design the space needed. I would recommend it to any event planner/designer of any company/industry.
- Ability to color code
- Proportional distancing between furniture
- Local floor plans
- Create more custom items
October 13, 2021
Cvent Event Diagramming Delivers
Cvent Event Diagramming is being used by my organization's Event Services team. As a Corporate Event Planner, it helps me visualize space and plan events accordingly. I am able to work with hotels and venues in real time to collaborate on logistics. Cvent Event Diagramming makes work more efficient and I highly recommend it.
- Provides wide selection of interactive floor plans
- Delivers virtual site tours for efficiency and better time management
- Able to collaborate with hotels and venues in real time
- The addition of more tools that allow for better customization
- The ability to share information with external users
September 25, 2021
Great features, super useful
I have used Cvent Event Diagramming for clients. We used the diagramming to check layouts, arrange buffet, tables, sponsor booths, etc. to determine it would work. Each item is great to help the event coordinator to check sizing and layouts before the event, and to show our client how things will look during the event. This helps in predicting final costs and producing a budget.
- Stores plans
- Showing distance around rooms/layouts
- Color code items for easy use/identification
- Ability to create additional custom items
- Share with external users
August 12, 2021
Amazing product, user friendly
Social tables is being used by my team and the event sales team. We use it to create layouts and floor plans for our events. We use it for specific spaces and venues across our facilities. We love social tables because it is so easy to use and we are able to drop blank floor plans of our space into the design.
- Upload floor plans
- Downloads to pdf
- Good objects (chairs, tables)
- Easy
- Auto saves
- 3D image upgrades
- More objects
- Download into different formats besides pdf
August 07, 2021
Cvent Review
My company uses Cvent for creating a shareable workplace to plan incentive travel trips and company meeting events. Cvent allows us to hold all the information for the simultaneous projects we run all on one database that all of our coworkers are able to access. I, myself, personally work on the registration end of Cvent and we really enjoy the capabilities for creating websites both front and back sides, and the registration fields are easy to use.
- Registration
- Website Design
- Customer Service
- The switch between the old Cvent and Cvent Flex is going pretty well, but there are certain differences that have proven difficult for some of our employees
June 03, 2021
Easy to use and helps us show RoI!
Cvent social tables is being used across multiple departments in our organization for a variety of events. It helps us seamlessly and easily organize our event floor plans across departments/siloed teams. It makes diagramming and layout of event space so easy. This has always been an arduous task with other vendors, but no more!
- Easy to use
- Realistic imaging
- Shows RoI
- More customizable
- Not mobile friendly
- Not as easy for smaller events
May 30, 2021
Easy to use with many effective features.
This program is being used solely by the events department to organize and plan seating charts and room placements for our conferences. It allows us to properly plan out room capacities, seating charts and layouts, and saves our team time when set-up day comes around. It also allows us to effectively communicate with our vendors and hotel events team on how the rooms can be set up, fire marshal approvals, and exact expectations prior to the event.
- Easy to use.
- Easy adjustments can be made to room layouts.
- Pre-uploaded event space layouts.
- Easy to navigate for inexperienced planners.
- More exact room specs for more accurate measurements/capacities.
- More uploaded event space layouts.
- Possibly gridding options for layouts.
Our University Conference Center department uses Social Tables to create floor plan layouts for our meeting and event space. Event Planners and I use the software to develop and share with clients accurate depictions of how an event space can be setup and what it will look like. Social Tables makes the challenge of communicating vision of an event with a client an easy challenge to overcome and thrive through.
- Great user interface: seamless, aesthetically pleasing, and high functionality design.
- Well developed features: the developers of the software clearly understand event planning and conference centers, as made evident by the rich inventory of equipment/features to add to floor plans and the tools provided to communicate and track space needs, i.e. easy to use and interpret dimension lines to ensure proper aisle-ways, etc..
- Strong Event/Floor Plan Database: well thought out interface organizing facility rooms and events.
- Seamless, simple, quick process for uploading space designs: simply provide a blueprint or CAD file and they can get the space created as a floor plan in no time.
- Some of the finer features of the new update are limiting, such as the inability to customize standard equipment features, e.g. inability to set a standard podium size.
- Inability to integrate with other events platforms such as EMS, it would be great if the maps could automatically be linked to Reservations in our booking software.
- It's hard to think of many areas for improvement, it's a great software!
May 05, 2020
Floor Plans for Every Event, Big or Small!
Score 10 out of 10
Vetted Review
Verified User
I have used Cvent Social Tables to create floor plans for clients and brides. I worked in the Wedding Industry in Dallas doing event design. We used Social Tables to make sure the layout was proportionate, we could add in drape to see how much we needed to cover certain walls, make sure dining tables would fit, make sure buffets would work, etc. I love the thought behind each and every item that can be used in Social Tables to really make sure the designer is able to accurately design the space needed. I do not often run into items that I wish I could place on my floor plans because the list is very comprehensive. This allows for our clients to get a better feel for the design as well as we can see how many tables they may need to rent, how many different centerpieces, etc.
- Stored local floor plans.
- Ability to color code items.
- Showing distance needed around a table.
- Ability to create more custom items.
April 26, 2020
Easy to Use and makes it easy to plan!
Score 9 out of 10
Vetted Review
Verified User
We use SocialTables to arrange the floor plan for our events. It allows us to easily communicate with the event venues what we expect, coordinates seating and room turnover, communicates with event design professionals, and more. It is used by our event planning department only at this point in time but may be expanded at a later date.
- Floor plan
- Seating asssignments
- Design
- Organization
- Event flow
- Instead of just floor plans, I think it would be helpful to be able to see pictures of the interior venue.
March 11, 2020
You'll want a seat at this table!
We use Social Tables to create floor plans and share them amongst our team. It's a great collaboration tool with our AV partner, the hotel, and the event team. We also like being able to have an inventory of floor plans from past events to be able to reference them when creating and editing new event diagrams.
- Organization.
- Easy to use.
- Innovative.
March 05, 2020
Floor Plans Made Easy
We use Cvent Social Tables for our tradeshows, banquets and break-out sessions. It provides accurate dimensions and helps us and our clients to understand what will be the best fit in each of our meeting spaces.
- Easy to Use
- Accurate Dimensions and Spacing
- Cvent integration
- Freezes occasionally
February 20, 2020
Building Floorplans
We use Cvent Social Tables for our Corporate and Social Events for a hotel. It assisted with providing scaled diagrams and accurate set-ups for clients and in-house banquets. Social Tables is only used with the Sales & Catering and distributed to Banquets.
- Drag and Drop Options.
- Scaled Dimensions.
- Exporting floorplans.
- Sharing floorplans with clients.
February 04, 2020
A Remedy For Assigned Seating Headaches!
Score 9 out of 10
Vetted Review
Verified User
We've used Social Tables for organizing awards gala seating via room diagrams and other assigned seating for large-scale events. It provides accurate dimensions, set-ups, and realistic planning tools.
- Visually appealing.
- Accurate and dependable dimensions and sizing.
- Would like to see more customization options.
- Better integration with Cvent.
January 24, 2020
Love Social Tables!
Since we switched to Cvent Social Tables, creating diagrams for my events has been a breeze. I find it to be quite user-friendly but if I ever have any issues, I enjoy that I can jump on a live chat with the support team and get any issues resolved quickly. The universal search feature and favorites option is a real time saver. Best of all, I enjoy that I am able to add my clients as collaborators so that they can make and changes themselves. For those less tech savvy clients, I find I can send a link to my client for them to view my actions in real time while I have them on the phone. I give it an A++!
- Universal Search
- Live Chat
- Improving service perimeter so that we can export multiple diagrams as one document rather than as individual PDFs. Currently because of the service perimeter settings, when we try to utilize the 'Export All' function, each diagram prints extremely small on the page.
- I would like to be able to save specific colors as favorites. I tend to color code the items on a diagram (all AV in orange, all F&B in light blue, all items clients are providing in yellow, etc.). Currently, if I want to use a specific shade of a color, I have to select a currently shaded item and copy/paste the color code. Makes for extra steps in an otherwise quick process.
January 24, 2020
Take the headache away from table and space management
Currently, a small base of users for testing to see how we can optimize floor plans, set up configurations for our Innovation Center as well as off-property events. We have custom diagrams Cvent Social Tables imported for us so they are exact specs for our facility. It gives professional vs. homemade diagrams as well as puts the control on your hands vs. outsourcing to an audiovisual company. Then there’s the seating diagrams that help place people at specific tables.
- Pre-loaded venue diagrams with measurements to save time
- Pretty intuitive
- More seamless integration into Cvent’s platform
- Easier venue and room finder
January 22, 2020
Social Tables User
Social Tables is used in one department at my organization. It is used to accurately create floor plans and review spaces for various meetings and events. It's much easier than trying to create your own diagram in word or another program.
- Ease of use
- Quality of product
- Missing functionality
- Sometimes have errors while using
January 17, 2020
Clean, modern event diagramming software with great customer service - just needs a working mobile app and it'd be perfect!
Our Event Services team within our venue utilizes Cvent Social Tables to develop event set-up diagrams for the event planners and other clients who hold events in our spaces. Some other departments have access to view/edit these, but the Event Services team primarily uses it. We work with event planners and other clients to edit these until they have approved them, then they are exported as PDFs and sent out to all staff at our facility in preparation for the event. We used this software to replace an older software serving the same purpose, which was extremely dated and had inferior customer service. I was familiar with Social Tables from implementing it at my previous venue. I knew when I started here that we could provide a superior service to our clients with it while also receiving excellent service ourselves.
- Clean, clear event diagrams.
- Overall great customer service.
- The ability to render heights accurately.
- Being able to edit the way specific tools look or the ability to design more customize-able team favorites instead of this.
January 17, 2020
Great for Collaboration Amongst Multiple Groups
Score 8 out of 10
Vetted Review
Verified User
In collaboration with one of our vendors, we use Cvent Social Tables to layout seating plans for our major event. Between needing 60% seating for our cocktail reception to doing assigned seating for 600 people for a gala dinner -- seating of which we only assign within ~24 hours of the event once we know how many people are in attendance. We can use the system to generate to scale seating assignments and assign table numbers so the team working on the seating chart can assign people. From within Cvent Social Tables, we can then import table numbers per attendee and use it to send out a quick email blast letting people know where they're sitting. In the past, our team would spend hours on the day of the event, calling people to let them know what table they'd be sitting at that night. So we're able to streamline that all now and allow our employees to better focus on the event attendee experience as a whole.
- Table Assignments
- Dietary Restrictions
- Time consuming at initial start.
- It's changed a lot so creates a learning curve frequently.
January 17, 2020
Cvent Social Table's Floor Plan Feature
Score 10 out of 10
Vetted Review
Verified User
I have used Cvent Social Tables at school, currently working towards an Associates Degree in Event Management. I've recommended it to other students too! The floor plan feature is fantastic. I've used it for final projects. I also enjoy the blog about trends and best practices. Always a good reminder and finding something new.
- Floor plan feature
- Blog
- Larger floor plan symbols
January 15, 2020
Social Tables: An Intuitive Way to Get Things Done!
Cvent Social Tables is a great solution for our team as it provides us with a quick and easy (and professional) method for communicating options and ideas to clients interested in renting our public event spaces. Although our overall organization is much larger, our Development Events Team and Events and Rentals Teams are able to utilize the program with minimal support and input.
- Duplicate previous events with ease!
- Add complicated seating arrangements (Theater Seating, Circles, Curved Rows etc.)!
- My development department has expressed challenges with missing seating assignments at times.
- Adding new spaces to the program can be a challenge,